The trustees act as the governing body for the preschool, and the committee help organise fundraising.
We are all parents of current and/or past Busy Otters pupils.
We volunteer our time for free because we want to help make this setting the best as possible!

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The Committee is responsible for:

• meeting the Welfare Requirements as set out in the Early Years Foundation stage (EYFS)

• working within our Governing Document

• are the employers of the staff but not responsible for the day to day running of our setting

• maintain and administer the finances (through our paid business support role)

• ensure compliance with health & safety regulations

• keep up to date with written records

• comply with data protection procedures

• have a duty to safeguard children

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Committee Chair's Responsibilities:
The public face of the committee.

• arranges and runs meetings

• nominated individual for Ofsted

• ensures any decisions are voted on and agreed

• monitors decisions and implements action plans

• has a second vote if votes are divided

• is usually the line manager of the leaders

• is usually first point of contact for management issues and liaising with staff

• should receive a second copy of bank statements

• signs off minutes of meetings, as an accurate record of what was discussed and agreed.

Committee Treasurer's Responsibilities:
Keeps and maintains all financial records.

• implements and reviews business plans

• sets and forecasts budgets

• provides a financial report at each committee meeting

• issues and pays bills, invoices and collects fees

• administers the free entitlement

• banks fees and other monies

• pays wages

• securely stores bank statements/records

• prepares Annual report and ensures accounts are audited and presented at AGM

Note: Our administrator is employed to take on some of these roles.

Committee Secretary's Responsibilities:
Organises committee paperwork.

• writes and receives letters on behalf of the committee

• prepares and agrees agendas

• takes, writes and circulates accurate minutes

• may prepare the newsletter

• informs regulatory organisations e.g. Charity Commission, Ofsted, Insurance of any changes

• keeps copies of past meetings

• securely updates contact details for committee members and staff

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All of our committee and volunteers are DBS checked and validated.

If you would like to contact the committee our email address is busyotterscommittee@gmail.com